CORDAID UG > All jobs > Finance and Administration Officer (FAO)

Finance and Administration Officer (FAO)

Job Ref No 0004 | Published on Jan 03, 2024 12:00 PM

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Job Category:

 Rwanda Salary Scale Grade 5

Duty Station:

 Kigali, RW

Employment Type:

 Full-time

Salary Scale:

 Not Specified

Deadline:

 Jan 15, 2024 11:55 PM

Number of Positions:

 1

Age Limit:

 Not Specified

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Description

Organizational Unit      

Rwanda Country Office

Job's aim

Responsible for effective and efficient financial operations and systems aiming optimizing expenditures and minimizing losses.

 

The FAO is responsible for all office financial transactions entry and analysis at country level and provision of technical support to the Finance and Administration Function by ensuring that the Cordaid finance policies and procedures are adhered to.

 

Job Specification

Responsible for the stewardship of Cordaid assets and reputation by ensuring compliance with local laws, regulations, internal procedures and member/donor requirements. The FA supports the Finance Manager in ensuring all expenses are booked correctly and in the most efficient and timely manner.

 

Aim of the Organizational Unit

Is responsible for realization of Country Office targets

Supervisor

Finance Manager

Supervises

None

Key Duties & Responsibilities

Results and Competences

Results Areas

       Description

Administration

  • Review the codes on the payment requisitions before entry into Finance system
  • Review of staff accountabilities like travel accountabilities, entry in the system and reconciliation on a weekly basis
  • Regularly Process payments through the electronic banking system
  • Implement and maintain an effective filing system to ensure that all financial records are easily accessible and readily available
  • Check and carry out the petty cash count each Month with the Finance Manager
  • Coordinate and record in and out mails, mission order.
  • Receive, record all vendor’s documents 

Finance

 
  • Check the correctness of coding, completeness of financial documents and review the payments prior to posting to the financial system.
  • Verification and certification of accurate transactions in accordance with the standard guidelines
  • Post financial expenditures in the system and compiling monthly expenditure reports, analyse the reports and present it to the Finance Manager for discussion

 

Bank management

 
  • Act as a bank agent
  • Manage all bank accounts and review the accuracy of bank reconciliation statements on a monthly basis and follow up on any reconciling items

Audit Facilitation

 
  • Facilitating both internal & external audits and the preparation of financial statements for auditors both office and donor audits.

Integrity

 
  • Adheres to the code of conduct and Integrity Policies, reports concerns and follows regular integrity trainings. This is a medium-risk position, with no direct contact with vulnerable  communities

Other
  • Any other duties assigned by the manager

Requirements

Knowledge, Skills, and Experiences

  • Essential - A degree in Accounting/Finance or related field
  • At least 2 years working experience in a similar position with International NGO’s
  • Knowledge of finance systems, planning & control, (computerized) accounting, (compliance)
  • legislation, reporting standards and languages.
  • Excellent computer skill (MS Office package) and other web based accounting systems
  • Strong financial background with knowledge of different funding modalities
  • Good interpersonal & communication skills, including intercultural communication
  • Excellent language skills in English
  • Stress management and ability to multitask
  • Analytical and problem solving skills
  • A good team player
  • Able to explain and enforce Cordaid Policies
  • Knowledge of the mission and goals of the Cordaid program and the security policy.
  • Behavioural values and skills: trust, accountability, problem solving, cooperation, flexibility, creativity, collaboration

Competencies

  • Personal Integrity
  • Creative and Innovative
  • Open and outgoing
  • Results Oriented
  • People skills
  • Entrepreneurial and commercial thinking
  • Ability to work independently under pressure and proactive work style
  • Affinity with the Catholic character of Cordaid

KRAs

  • Financial Administration
  • Finance System(s)
  • Bank Management
  • Audit Facilitation

Others/Extra Details

Cordaid is fully committed to provide a safe and welcoming workplace to its employees, and to maintain respect and dignity of everyone that comes into contact with Cordaid. Therefore, Cordaid participates in the Inter-Agency Misconduct Disclosure Scheme. For more information about Cordaid’s work on integrity https://www.cordaid.org/en/who-we-are/integrity-and-code-of-conduct/. 

 

Applications including a motivation letter and extensive CV in English, should be submitted online;https://cordaid.hrmagic.co/careers/job?id=OTYw  by 15th January 2024.

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